Present: Brad Murray, Pete Harrell (for Pat Halpin), Bryan Clark, and Sg-J;  also Sg-J and Elliott Hazen met via web conference immediately following.

I.  dCal usage in Nicholas School

Projectors - we discussed the procedural change required if we eliminate notebook in mailroom and require everyone to use dCal to “invite a resource”

- Cons:

• requires everyone to have a dCal account – those who don’t may end up calling/emailing IT instead of current “self-serve” model

- Pros:

• can easily schedule repeated use, e.g. for classes
• nice for people off campus, that are planning meetings on campus
• can log in from the web to access your calendar and
• can display “hot” link via web to show room/resource availibility

Rooms – currently require approval, but may move to self-serve

People – if everyone on a committee used it…..

NOTE:  Sg-J would like everyone on NicTAC to start using dCal.

II. AV equipment in classrooms

·         Who “owns” a room, seems to depend on who will buy the projector for it:

                   LSRC A155 – A&S

                   LSRC A156 – A&S

                   LSRC A158 – DEL

                   LSRC A247 – A&S

                   OldChem 101 – A&S

                   OldChem 201 – Nicholas

·         Carlisle Willard in A&S says Blackboards MUST be removed, e.g. Old Chem 101

                    - Additional cost to remove these and replace w/ white boards - Peter pointed out that the ICL room has a blackboard and we haven't had problems w/ the projector that's been in there several years.  SG-J will try to talk Carlisle out of this.

·         What is minimum install?

          - 1 data, 1 video

          - secure ceiling mount (or could a table mount be used in some cases?) 

          - sound from computer routed through amplifier on projector – speakers mounted next to screen

          - provide computer? (This might not be necessarry) Or assume instructors bring laptops?

          - DVD player on computer?  VHS? No.

•  SG-J will pursue getting projectors installed in these classrooms.

III. Misc. – ITAC meetings

o  Chris Cramer, IT Security Officer, and Kate Hendricks, Deputy General Counsel – discussion about data retention policy.  This will tie into our Backup Policy.  Their recommendation is to have the retention period as short as possible.  They will come and talk to us.  Interested? - probably not.

o  Basement of CIEMAS building for central server room – 12,000 sq. ft.; Telcom bldg for RENCI presence at Duke – 2500 sq. ft.

o  Course retention policy

• CIT is Looking at a holding period for course materials - 3 years is proposed.  Brad and Peter thought use "the last time it was taught" as the minimum.
• Certain things tied to course won't be available - e.g., eReserves; copyrighted material
• Students’ concern - if BB takes place of textbook - don't you need to preserve resource for their access?

o   Coming soon…..Duke and Google have reached an agreement to present selected Duke content through Google video. Duke will have a Google video page. 

o   Spam and e-mail – currently mail w/ spam rating over 96 points is discarded. OIT is considering increasing the discard rate to 94 points.   Also, looking at a quarantine system – everything over 90 points quarantined. Not delivered, but notify the users.  This could be user-configurable.  Possibly have auto-delete after so many days.

IV. Other Announcements and Discussion

• Faculty Database System (FDS) will be going live in the next month.  This means that all the faculty web pages will be in a content management system - editable by faculty via netID.  Also, staff and graduate students will be included.  SG-J will check whether the current grad pages will be transferred.
• The server for the MEM projects and graduate thesis will go live this spring.  Cindy Peters, Lynn Maguire, and SG-J met with Tim Pyatt from the library to discuss how the students will submit their papers - THIS SPRING! 
• We briefly discussed the Faculty computer replacement policy.  Brad said Molly established it a couple years ago - that every three years the school would replace a faculty's computer.  It's very difficult to justify a computer on a grant.
• Sg-J will meet with grads about their ergonomics issues.  Bryan will figure out a time.  Make sure we include the EOS-grads also.
• Sg-J will check with Pat about Blackboard training at the Marine Lab
• OIT is looking at Voice over IP phones for the Marine Lab.  Several from OIT and Sg-J went to DUML at the end of Jan. and checked out the possibility.