NicTAC Agenda and Meeting Notes – November 30, 2007

Attendance: Pat Halpin, Brad Murray, Jennifer Swenson, Susan Gerbeth-Jones and Elluminate meeting with Sara Ashenburg on 12/4/07

What Nicholas IT has been up to:

- Improved cooling in server room, increased from 2.5 to 4.5 tons

- Piloted MEM graduates submitting MPs directly to Library for September and will also use for December grads – http://dukespace.lib.duke.edu

• Pat suggested requesting funds from the Dean for scanning older MPs
• – is there a permission issue? – restrict access
• Jennifer asked if access to these could be ‘nested’ so that a google search doesn’t take you straight to it? 

- Cooperative education program w/ Durham Tech Community College – Stelian Igescu 

- New projector & VTC system in 153

• Still to purchase separate LCD for VTC –

            Pat requested that the LCD be installed near camera using articulated arm so it can be positioned such that instructor and students can see.

 - Offsite backups for Durham and DUML – Tivoli system w/ OIT

 - Online Course Evals update

• Pat noted that comments are not included in the final report with the current paper evaluations.
• Sara requested that current form be made available online for DEL students.

- Network changes – now that all switches are updated in LSRC, next steps include:
            - move to new core

            - Old Chem change to new subnet

            - try to get 115 for DUML – Neal …. Tracy?

            - move to Netreg for DHCP and DNS services

 OIT Announcements:

- webfiles: https://webfiles.duke.edu/

     For more info see: http://oit.duke.edu/comp-print/storage/webfiles/

            - file storage 5 GB

            - shared file space – limit 5 GB each (in addition to personal space)

- ITAC minutes online http://oit.duke.edu/itac/minutes

- new site license coordinator to be hired

Internal Audit - Policy and Standard Procedure Review and Approval by Dec 30, 2007:

• Policies:
• Acceptable Use
• Pat suggested adding a statement of consequence if policy not followed, e.g., “If there is evidence of gross infringements, the Duke IT Security office will be notified.”
• Security
• User Account
• We also looked at document “Data Storage on the Nicholas Network” https://collaborate.nicholas.duke.edu/techsupport/policies-procedures/data-storage-on-the-nicholas-network/.  Consensus was that IT should set quota and state that disk space is for academic purposes but not scan for specific items, such as mp3 or pictures.Business Continuity/Disaster Recovery –
       Policy (pending) due Dec 30, 2007 but Plan due June 30, 2008
• Backup and Recovery due June 30, 2008
• Standard Procedures:
• Windows and Linux Security
• User Accounts
• Backup and Recovery – pending

Nicholas School Web/URL Policy – in progress